- #MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE UPDATE#
- #MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE#
When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You cannot change the behavior of the Backspace key. If you click the Delete key, the messages go to the Deleted Items folder. You can archive one or more selected messages by clicking the Backspacekey. Older versions of Outlook do not have the Archive button on the ribbon. Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Your messages will be moved to the Archivefolder.
#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE UPDATE#
You'll find it in your Outlook folder list. If you don't see the folder and you're using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now. Note: For Microsoft 365, Exchange, Exchange Online, and accounts, your Archive folder already exists, even if you've never used the feature before. You can also use the Backspacekey to immediately archive one or more selected messages. Select one or more messages in your Inbox or other folder to archive. Items are still available on your phone or other devices through the Archive folder By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. There are several benefits to using Archive.Īrchived items remain easy to find from the search box or by navigating to your Archivefolder. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. Archive messages by using the Archive button If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder.
For Microsoft 365,, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. The methods that you can use depend on the type of email accounts that you have set up in Outlook.Īll accounts have access to an Archive folder. Uncheck the Run AutoArchive every n days box.There are several ways to archive messages in Outlook. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.
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